Getting Started with VR Training for Businesses: A Step-by-Step Guide

Introduction

With interest in consistently growing among businesses worldwide, it’s no wonder that you’re also curious on how to get a slice of the pie.

Virtual Reality (VR) Training has been successfully saving billions of dollars around the globe thanks to its key cost-saving benefits:

• Reduced Risk of Employee Harm and Damage to Machinery
• Saving on Travel and Logistics
• Train on Digital Twins of Highly Expensive Equipment
• Reduced Training Time and Enhanced Knowledge Retention

In addition to these impressive cost savings, VR Training offers a plethora of other advantages, such as increased employee engagement and employee retention.

Now that you have a better understanding of the power and potential of VR Training, and you can see why top companies and industry leaders are investing heavily in VR Training, it’s time to discover how you and your business can get started with VR Training.

This ‘VR Training for Businesses Guide’ will walk you through every step of the process, from assessing your training needs to implementing VR solutions in your business. By the end, you’ll have all the tools and knowledge necessary to embark on a successful VR Training journey for your organization.

1.1) Identify gaps in your current training program:

Start by evaluating your existing training methods to identify areas where they may be falling short:

• Safety Training: Are incidents still occurring despite regular safety briefings? Do employees struggle to remember protocols under pressure? Are employees taking safety protocol seriously, or dismissing the risks in their heads?
• Hands-On Equipment Training: Are mistakes made due to lack of real-world practice, or is training limited by access to expensive machinery? Are there rare situations that come up which don’t get as much real-world practice?
• Employee Engagement: Are trainees losing focus during long, theory-heavy sessions? Are knowledge retention rates lower than you’d hope?

By pinpointing these challenges, you can determine whether VR training could fill the gaps by offering immersive, realistic practice without the associated risks.

1.2) Once you’ve identified areas that need improvement, set specific outcomes to aim for:

• Reduce Safety Incidents with Safety Simulations: Replicate hazardous environments without any real-world risks.
• Enhance Equipment Handling Skills: Practice using expensive or complex machinery in a virtual setting.
• Increase Engagement and Retention: By immersing trainees in practical, interactive scenarios, with teaching methods that don’t exist without VR.
• Develop Soft Skills: Enhance communication and teamwork through immersive role-playing and multi-user virtual practice sessions.

With virtual reality training, there are some areas where it excels more than others, which will provide the most benefit to your employee training program, so it’s important to match your goals to VR’s strengths.

By clearly defining your needs and matching them to VR’s strengths, you’ll be on the right path to making informed investment decisions, setting a strong foundation for a successful training strategy.

2.1) Learning Management System (LMS) Integration

If you already use an LMS, your VR training should seamlessly connect to it. This allows you to:

• Track trainee progress and performance.
• Store training records for compliance purposes.
• Assign and schedule VR training alongside other learning modules.

If you don’t have an LMS, consider whether you need one to manage and analyze training data effectively.

2.2) Performance Metrics and Analytics

To measure success, your VR application should provide:

• Completion Tracking: Monitor which employees have completed the training.
• Knowledge Assessments: Test learning outcomes through quizzes or practical evaluations.
• Performance Data: Capture reaction times, accuracy, or decision-making improvements.

This data helps justify ROI and refine future training programs.

2.3) Multi-User Capabilities

Does your training require multiple participants to interact at once? If so, consider:

• Real-Time Collaboration: For team-based training exercises.
• Instructor-Led Sessions: Where trainers guide users in VR.
• Remote Access: So employees in different locations can train together.

2.4) Accessibility and Scalability

Your VR program should be designed to scale as your company grows. Ask yourself:

• Will new training modules need to be added later?
• Can employees access the training remotely, or is it location-based?
• Do you need language options for international teams?

By planning these elements early, you ensure that your VR training investment is both future-proof and aligned with your business needs, and will be closer to understanding an accurate cost of VR Training.

Your hardware choice should align with your training goals and environment. Here are a few key considerations:

• Standalone Headsets (e.g., Meta Quest 3)
  • Ideal for flexibility and mobility, as they don’t require a PC or cables.
  • Great for training in dynamic or multi-location environments.
  • Best for straightforward simulations and moderate graphical requirements.
  • Standalone headsets are the most cost-efficient option.
• PC-Tethered Headsets (e.g., HTC Vive Pro 2)
  • Offer high-fidelity graphics and detailed simulations.
  • Suitable for intensive training scenarios requiring maximum realism.
  • Typically used in fixed training facilities with VR-capable PCs.
• Specialized Hardware (e.g., Motion Simulators, Custom-built replicas, Haptic Gloves)
  • Enhances realism for highly specialized training (like flight or vehicle simulation).
  • Often required for industries like aviation, heavy machinery, or logistics.
  • Can be highly expensive

For most businesses, standalone headsets offer the best value due to their ease of use, affordability, and portability, making them highly scalable. While untethered VR can result in lower visual fidelity compared to PC-tethered setups, the difference is usually minimal for most training applications.

In fact, the mid-range graphical quality of standalone headsets is still highly immersive, and most users won’t notice a significant drop in realism. Plus, many standalone options can be tethered to a PC when higher fidelity is needed, allowing for flexibility without needing a whole new setup.

If you’re interested in learning more, browse through our page sharing details on the best available VR headsets in 2025.

4.) Develop or Source Your VR Content

The software should match both your technical requirements and training objectives, but you need to decide how you plan to acquire the VR training software.

Below is all the information you might need to assist your decision.

4.1) Custom Training Solutions: Tailored to your exact training needs, built from the ground up.

Custom training solutions are usually the best option if you have a 5-7 figure budget and require something tailored to your business. This is the most powerful option out of the three, allowing you to make the training software your own and control every design decision.

Here’s a list of some of the best custom VR training providers to help you make an informed decision.

Alternatively, contact us at SHIIFT Training for your training solution. With extensive experience, a strong clientele, and a proven track record in training projects, we can deliver a successful VR training product with a high return on investment.

4.2) Off-the-Shelf Solutions: Pre-built VR training modules for common training scenarios (Often subscription-based).

The one-size-fits-all approach is suitable for companies looking to dip their toes in the water and explore VR training before making a big investment in a custom training solution.

Uniquely, SHIIFT Training offers a hybrid approach, combining the best of both worlds. Some of our VR applications are designed with flexibility in mind, allowing the same or similar training products to be adapted for different businesses—blending the pros of fully custom and off-the-shelf solutions.

They come with a reduced initial investment cost compared to fully custom solutions but allow for some level of tailoring at a better rate, albeit with some compromise on customization compared to a program created from scratch.

5.1) Start with a Pilot Program

Test VR training with a small group before full deployment. This helps gather feedback, fix issues, and measure effectiveness before scaling up.

If you’re working with SHIIFT to create your VR Training, you’ll usually have some feedback rounds and continuous communication throughout the development process to ensure the training is perfect for you.

• Identify issues early.
• Gather feedback to refine the experience.
• Measure initial effectiveness and adjust before scaling.

5.2) Set a Realistic Timeline

Break your rollout into manageable phases:

• Testing & Setup: Install hardware, configure software, and ensure network compatibility.
• Onboarding & Training: Teach employees how to use VR and help trainers become comfortable facilitating sessions.
• Full Deployment: Expand VR training across departments, locations, or job roles.

5.3) Prepare Employees for the Transition

Not everyone is familiar with VR. Offer onboarding sessions, user guides, and IT support to help employees get comfortable.

• Onboarding Sessions: Short hands-on training on using the VR system.
• User Guides & FAQs: Simple documentation for common questions.
• Technical Support: A dedicated contact for troubleshooting.
• In-app Tutorial: When sourcing your product and defining requirements, ensure you include an in-app tutorial for new users. (Included in SHIIFT VR programs by default)

5.4) Training the Trainers

Facilitators and managers should be comfortable guiding sessions, troubleshooting minor technical issues, and ensuring employees follow best practices during training. Consider creating a trainer handbook or short instructional module.

5.5) Consider Physical Space Requirements

If you plan to have employees train in-office, ensure you have a dedicated area for VR training, with enough room for movement, proper ventilation, and minimal distractions to maximize safety and immersion. Generally, a 1×1 meter space is recommended as the minimum space for one VR training area (per person).

• Completion Rates: How many employees successfully complete the training?
• Knowledge Retention: Are employees retaining information better compared to traditional methods?
• Performance Improvements: Are trainees applying skills effectively in real-world scenarios? Are employees making better decisions faster?
• Surveys & Interviews: Collect employee opinions on engagement, usability, and how they feel overall about the VR training.
• Pre- and Post-Training Assessments: Compare test scores from before you implemented VR Training to measure learning impact.

Use feedback and performance data to measure success and understand what needs refining in future VR training projects.

If you created the VR training with an in-house development team, or outsourced the project, you can address challenges, and introduce updates as needed by contacting your training provider.

Keeping training modules fresh ensures long-term success and relevance.

Common Challenges in Integrating VR Training to an Organization 

Resistance to new tech:

• Emphasize how VR improves learning, provide hands-on demos, and highlight success stories from similar industries.
• Develop the VR Training for multiple platforms, so that employees that avoid VR have the option to use immersive training on the web or mobile, as they ease into using virtual reality.
• Demonstrate by example, and encourage other employees. (i.e. In a classroom, demonstrate the VR training with your view displayed on a big screen, encourage employees to take turns using the application to ease them in and make them more comfortable.)

Motion Sickness & Comfort Concerns

• Emphasize that modern headsets and VR development standards have highly increased comfort of headsets and reduced motion sickness.
• Limit session duration per user. Trainees shouldn’t be using the training for prolonged periods of time, and are encouraged to take breaks if the headset starts getting uncomfortable.
• Don’t cheap out on VR Headsets, if you use the older headsets you will have a worse experience. Meta Quest 2 and above should be suitable.

Technical Issues

• Ensure your IT staff are available for troubleshooting.
• If you’re a SHIIFT customer, get in touch and we will do our best to offer remote support.

Need Help Getting Started?

SHIIFT specializes in customized VR training solutions tailored to your industry. Book a demo or consultation to see how VR training can work for your business.

We will assist you every step of the way to make sure you get VR Training solution that is effective and to your satisfaction, while also being available to answer any questions related to implementing training solutions for your business.